Senior executive assistant to ceo job description

Senior Executive Assistant responsibilities include:

• Coordinating daily calendars of senior managers
• Planning appointments and events
• Acting as the point of contact between executives and employees/clients

Job brief

We are looking for a responsible Senior Executive Assistant to support our senior managers in a timely and professional manner. You will provide high-quality administrative and clerical assistance to top-level executives.

The Senior Executive Assistant’s main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Executive Assistant and is familiar with office management technologies.

Ultimately, you should be able to identify and address the needs of senior managers and perform administrative tasks to ensure our company’s workflow runs smoothly.

Responsibilities

• Coordinate daily calendars of senior managers
• Plan appointments and events
• Act as the point of contact between executives and employees/clients
• Create regular reports and update internal databases
• Make travel arrangements
• Manage phone calls and emails
• Respond promptly to managers’ queries
• Facilitate internal communication (e.g. distribute information and schedule presentations)
• Suggest more efficient ways to run the office and troubleshoot malfunctions
• Review and recommend changes to our company policies

Requirements and skills

• Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role
• Knowledge of office procedures
• Solid experience with office management systems, ERPs and MS Office
• Familiarity with online calendars and cloud systems
• Experience using office equipment, including printers and fax machines
• Strong communication skills (via phone, email and in-person)
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work
• High school degree; additional qualifications as Personal Assistant or Secretary are a plus

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Executive Assistant responsibilities include:

• Acting as the point of contact among executives, employees, clients and other external partners
• Managing information flow in a timely and accurate manner
• Managing executives’ calendars and set up meetings

Job brief

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.  

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Requirements and skills

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification is a plus

Frequently asked questions

What does an Executive Assistant do?

An Executive Assistant usually works with executive leaders within a company to handle all the executive’s administrative needs like scheduling appointments, answering phone calls, and replying to correspondence as necessary.

What are the duties and responsibilities of an Executive Assistant?

An Executive Assistant helps the CEO and other executive leaders stay organized by managing their schedules and keeping up with correspondence based on their needs.

What makes a good Executive Assistant?

A good Executive Assistant needs to be resourceful, innovative, and proactive to support their executive leaders. They must think independently to make decisions under pressure, and they need to have good communication skills to share information with their supervisor efficiently and effectively.

Who does an Executive Assistant work with?

An Executive Assistant works with executives from various departments or one-on-one with an executive leader like the CEO.

What does an executive assistant to the CEO do?

What is the difference between an executive assistant and a senior executive assistant?

Can you go from executive assistant to CEO?

What's important for you in the EA to Senior Executive CEO working relationship?