Outlook moving emails to folder without rule

Microsoft Entourage, previously called Outlook for Macintosh is an email and personal information manager program that is one of the components of Microsoft Office for Macintosh in versions 2001, 2004 and 2008. Entourage permits users to customize the software so that incoming messages can be delivered into folders other than the inbox. With the release of Office for Mac 2011, Microsoft has reverted to the Outlook name for its email program.

About Entourage Rules

1. By default, Entourage delivers all messages directly into the Inbox, so when you enable a new email account in Entourage, all received messages will be delivered into the Inbox until you configure Entourage to do otherwise. Entourage has a tool called “Rules” that allows you to configure your email in many different ways, including having messages delivered to subfolders directly and not the Inbox. Rules are useful because they help you save time by “pre-organizing” your inbox; for example, they can directly deliver all messages from your boss into your “Boss” subfolder.

New Messages

1. When a new message is received in the Inbox or in other folder in Entourage, the name of the folder with the new message becomes bold and is followed by the number of unread messages in parentheses. If subfolders other than the Inbox are receiving new messages, probably they’re being directed there by a rule that has been configured within Entourage. To see why messages are going directly into subfolders, you will have to check the rules that are enabled in Entourage.

Check the Rules

1. To see the rules that are currently set up in Entourage, select “Rules” from under the “Tools” menu. By double-clicking each rule, you can easily view what parameters are in place for that particular rule. Note that you can delete, disable or alter any rules in Entourage. By deselecting the “Enabled” box to the left of the rule, you can make the rule inactive without deleting it entirely.

Adjust the Junk Filter Settings

1. The Junk Filter in Entourage is one setting outside of Rules that can cause messages to go in other folder besides the Inbox. Also found under “Tools,” the level of protection can be set from “None” to “Exclusive” to prevent junk mail from infiltrating your inbox. Even though it is very effective, it isn’t perfect and some legitimate non-junk messages can end up in the Junk E-mail folder rather than the Inbox. By lowering the level of protection, you can prevent some or all of your new messages from being directly deposited into the Junk folder.

A Quick Tip

1. If you are still unclear as to why messages are getting delivered to a folder other than the Inbox, you can rename, move or delete the folder that is receiving the messages. This action will disrupt the rule and cause incoming messages to revert to the default, meaning they’ll be delivered into the Inbox.

Table of Content

• Methods to Move Sent Emails to Specific Folder Automatically
  • Method 1: Creating a New Rule in MS Outlook
  • Method 2: Selecting Specified Folder while Sending Emails
• Conclusion

Generally, the sent emails in Outlook are automatically stored in the Sent Items folder. But, as the number of sent emails keeps increasing, the Sent Items folder becomes a mess. So, it becomes difficult for users to locate the desired messages. Also, some users prefer to keep sent emails at a specific location to track and access them easily.

To avoid such scenarios, it is advisable to move sent items to a specific folder. As most users don’t understand the working process of Outlook completely, it becomes challenging for them to move sent items to a specific folder. So, we are here trying to provide some basic solutions using the Outlook interface to move sent emails in the Outlook mailbox to a specific folder automatically in order to perform the data management.

Methods to Move Sent Emails to Specific Folder Automatically

There are two manual methods available within the Outlook that allow you to move sent emails to a specific folder. Here we have described both the methods in detail.

Method 1: Creating a New Rule in MS Outlook

The process of moving sent items to a specific folder can be achieved by creating a new rule in MS Outlook. Follow the below steps to know the process in detail.

1. Open MS Outlook on your system; you’ll find the same folder structure as shown below if you’re using Outlook 2016.
   
2. Click the default Sent Items folder and select Manage Rules & Alerts from the Rules drop-down on the Home tab.
   
   
   Note: In Outlook 2007, click Tools to see Rules and Alerts button.
3. The Rules and Alerts wizard will appear on the screen; click the New Rule button under the Email Rules tab.
   
4. In the opened wizard, click Apply rule on messages I send in the Start from a blank rule section, and then click Next.
   
   
   Note: In Outlook 2007, click Check message after sending.
5. In the next step, you’ll have to perform the following steps:
   • Check the through the specific account checkbox
   • Click the word specified in the Edit the rule description section
   • Select the email account to which you want to apply this rule from the Account drop-down list, and then click OK
   • After performing these steps click Next
     
     
     Note: Users are free to choose the conditions to apply to filter the sent messages.
6. A new Rules wizard will appear on the screen. Here you’ll have to perform the following steps:

After clicking Finish, you’ll get back to the Rules and Alerts dialog box. To finish the settings completely, click OK.

Disable the Save Copies of Messages

Even after creating a new rule, a copy of sent emails will be saved in the Sent Items folder, which again takes up the space there, but you can clear it yourself by disabling the option. So, you’ll have to disable the Save Copies of messages in the Sent Items folder. Follow the below steps to disable this function:

1. Go to the File tab and click Options.
2. Select the Mail tab and uncheck Save copies of messages in the Sent Items folder, and then click OK.
   
   
   After disabling Save Copies of Messages, the copy of sent items will not be saved in the Sent Items folder anymore.

Method 2: Selecting Specified Folder while Sending Emails

If you want to save sent emails when sending a new message, you do not have to create a rule for moving sent emails. It can be done from the New Email window by following the below steps:

1. Open MS Outlook and click New Email to open the New Message window.
2. In the New Message wizard, select the Options tab and click Save Sent Items To option.
   
3. From the drop-down menu, select Other Folders.
   
4. In the new wizard, you can select the folder to save the Sent Item or create a new folder to save the sent emails using the New option.
   
5. After selecting the specific folder click OK, and the sent email will be saved to that folder.

Note: This method has to be followed for a single email message every time to save it to a specific folder.

Method 3: Clear the Box “Save Copies of Messages”:

1. Open Outlook & click the File tab & click Options in the left pane.
   
2. Click Mail in the left pane & under Save messages and clear the Save copies of messages in the Sent Items folder check box. Tap on OK.
   

Now that you have disabled this function, your sent items will no longer be copied over to your Gmail account automatically. If you want to keep a local copy of your sent items, you can create a new folder and move them manually or use an Outlook rule to move them automatically.

These methods are suitable for almost every version of Outlook. However, we have performed these methods on Outlook 2016. So, check your version of MS Outlook before using any of these methods. Also, the second method cannot be considered completely automatic as users have to specify the folder manually each time. On the other hand, sending the Sent Items folder to a specific folder by creating a Rule for it is the automatic way of managing and exporting Sent Items emails to the desired folder.

Conclusion

You can move sent items to a specific folder with the above methods, but they cannot be used to elude Outlook file corruption issues. When an Outlook PST file gets corrupt, all the data of the file, including emails, appointments, etc., becomes inaccessible. So, if you are looking for an effective way to manage your PST files, then Kernel for Outlook PST Repair is the best solution for you. Plus, its trial version is free, so you can test it before deciding if it’s the right tool. Give it a try today!

• Download Free 100% SECURE
• Buy Now

How do I make certain emails go directly into a folder in Outlook?

Can you automatically move emails to a folder in Outlook?

How do I bypass Outlook rules?

Why is Outlook not moving emails to folder?