How to hide email addresses in group email outlook 365

By default, when a Microsoft Group is created, the Group and its members are visible within Global Address List (GAL). This means that anyone (members and non-members) within UW-Madison's implementation of Office 365 will be able to search for and see the members of any Group.

Table of Contents Show

What does it mean when a Group is hidden in the GAL?
What does it mean when the members of the Group are hidden?
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Protecting Email Address Privacy
Benefits of Using BCC
Using the BCC Field
How do I hide email addresses in an Outlook Group?
How do I hide email addresses in a group email?
How do I send an email to a group without showing all the email addresses?
How do I send multiple emails without showing addresses in Outlook?

Important:

The UW-Madison Office 365 team can only guarantee that a hidden group or hidden member list will be hidden within Outlook on the web and latest versions of Outlook desktop clients
If a Group is hidden in the GAL, the members of the Group will not be visible.
You must be the Group owner to make these changes/requests.

What does it mean when a Group is hidden in the GAL?

All group functionality will continue to work, but the group not be visible in any searches. For users that are members of the Office 365 Group, the group will still appear in the navigation pane in Outlook clients. All other parameters of the group can still be managed by the group owner(s).

Manage Group visibility in the GAL
- 1. Manage the group.
  2. Select "Status".
  3. Select the desired option to either Hide or make the group visible.

What does it mean when the members of the Group are hidden?

When a non-member of the group views the details of the group, the members of the group will not be available. Important: This parameter can only be set during the creation of the Group by Office 365 administrators. There is no need to perform this action if the Group is hidden in the GAL.

Hide Group members
- Important: this setting can only be set at creation of the Group - it cannot be modified after the Group has been created.
  - Email Office 365 Document and Support Team the following Group information:
    - Owner's email address - Owner's NetID - Name of Group - Email address ([email protected]) of Group
    - Description of Group
    - Privacy (public or private) of Group
    - Send all Group conversations and events to member's inboxes (yes or no)
  Important: You will receive a confirmation email after the group has been created.
  If the link above does not open a new mail message on your computer/device, please send an email manually with the following details:
  - To:
  - Subject: Office 365 request - hide group members (76510)
  - Body: provide the information listed above

Protecting Email Address Privacy

For security and privacy reasons, it is best to use the Blind Carbon Copy (BCC) feature when sending an email message to a large number of people. When you place email addresses in the BCC field of a message, those addresses are invisible to the recipients of the email. Conversely, any email addresses that you place in the To field or the CC field are visible to everyone who receives the message.

Benefits of Using BCC

Using the BCC field to send an email message to a large group of people has a number of benefits, including:

The privacy of email addresses is protected in the original message. Recipients will receive the message, but won't be able to see the addresses listed in the BCC field.
When an email is forwarded, the addresses of everyone in the To and CC fields are also forwarded along with the message. Addresses that have been placed in the BCC field are not forwarded.
If you have placed a large list of recipients in the To or CC field, all of them will receive the reply. By placing recipients in the BCC field, you can help protect them against receiving unnecessary replies from anyone using the Reply All feature.
Many viruses and spam programs are now able to sift through mail files and address books for email addresses. Using the BCC field acts as an anti-spam precaution. It reduces the likelihood that recipients will receive a spam message or a virus from another recipient’s infected computer.

Using the BCC Field

The following sections explain how to use the BCC feature with Microsoft Outlook 2016, Outlook 2013, and Apple Mail:

Outlook 2016 and 2013

1. Launch Outlook. From the Outlook ribbon, click the Home tab, then New Email.

2. A new message window appears. From the Ribbon, click the Options tab, then BCC. The BCC field will now display in your message header.

3. In the BCC field, type the email addresses of your recipients. Type your own address in the To field.

4. After you have finished your message, click Send.

Apple Mail

1. Launch the built-in macOS email client and click New.

2. The New Message window will display. Click the drop-down arrow located to the left of the Subject field, then BCC Address Field. The BCC field will now display in your message header.

3. In the BCC field, type the email addresses of your recipients. Type your own address in the To field.

4. After you have finished your message, click Send.

How do I hide email addresses in an Outlook Group?

To keep the names and e-mail addresses of people included on a personal distribution list private, or hidden, use the Bcc field..

In an open message, add your e-mail address in the To box..

In the Bcc box, add the distribution list..

Type your message and click Send..

How do I hide email addresses in a group email?

To send emails to small groups where everybody knows each other, use the Cc field. Enter all of the addresses there, separated by commas. To hide addresses, use the Bcc field, just like the Cc field. No one will be able to see the addresses added in this field.

How do I send an email to a group without showing all the email addresses?

BCC – Undisclosed Recipients Create the email and then start to input the email addresses you want to send it to in the BCC. The BCC stands for Blind Carbon Copy. That means no one can see who the email is going to. When you send the message, it will be sent to all of the people in your BCC.

How do I send multiple emails without showing addresses in Outlook?

You can send a mass email to more than one recipient using the BCC feature. Click the compose box, after composing your message, click on BCC and add all your recipients. This will send the emails to the recipients keeping email addresses hidden from each other.