How to send group email in outlook without showing addresses

Normally, when you send the same email to multiple recipients, all addresses of the recipients are visible to everyone receiving the email. But if the recipients don’t know each other, this may be not a good idea. In this case, you should keep the recipients from seeing each other's email addresses. This article, I will talk about how to solve this problem in outlook.

Send email to multiple recipients without knowing each other in Outlook

Send email to multiple recipients without knowing each other in Outlook

In Outlook, here is a simple way for you to finish this task, please do as this:

1. Click New Email to open the Message window, and then click Options > Bcc to display this field as following screenshot shown:

2. Then, in the To field, enter your own email address, and in the Bcc fields, select or type all the recipients’ email addresses, see screenshot:

3. At last, composing your email and click the Send button to send it. When the recipients receiving this email, only your own address is displayed.

Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

• Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
• BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
• Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
• Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
• Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.

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While sending the emails to multiple recipients who does not know each other, you may want to hide the email addresses for safety. In this article, I introduce the method on hiding the email addresses in distribution list in Outlook.

Hide email addresses in distribution list

Auto Bcc to someone while sending emails by Kutools for Outlook

Hide email addresses in distribution list

In Outlook, if you do not want to display the email addresses of the recipients, you can use Bcc.

1. In the Message box, click Options tab, and click the Bcc button to display the Bcc field on the message header.

2. Click at Bcc button to enable Select Names:Contacts dialog, then select the distribution list or contacts you want to send email to, click Bcc button to add them into Bcc line.

3. Click OK to go back to message window, send as usual after editing the email.

Now the recipients’ email addresses will be hidden.

Auto Bcc to someone while sending emails by Kutools for Outlook

If you want to automatically Bcc to someone whoever you send in Outlook, you can apply Kutools for Outlook’s Auto CC/Bcc utility.

Free install Kutools for Outlook, and then do as below steps:

1. Click Kutools > CC/BCC > Rule Manager.

2. Click New in Auto CC/BCC Manager dialog to create a new rule.

3. In the Auto CC/BCC dialog, give the new rule a name in Rule Name textbox, click Recipients to open Select Names:Contacts dialog, select the contact you want to auto Bcc, click Bcc to add it to Bcc line.

4. click OK to go back to Auto CC/BCC dialog, check All outing e-mail option. Click OK > OK to close dialogs.

5. Click Kutools > CC/BCC > Enable Auto CC/BCC to take the auto BCC effect.

Tip: If you want to auto Bcc in some special cases, you can use the Custom option to edit the criteria as you need.

Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

• Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
• BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
• Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
• Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
• Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.

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No ratings yet. Be the first to rate!