macOS Monterey 12
You can remove an email account from the Mail app on your Mac at any time. When you do, the account’s email messages are removed from your Mac. Copies of messages remain on the account’s mail server and are still available (from webmail, for example).
Important: If you’re unsure whether messages you want to keep are still on the mail server, move or copy them to a mailbox stored on your Mac (the mailbox appears in the On My Mac section in the Mail sidebar) before you remove the account in Mail.
Open Mail for me
In the Mail app
on your Mac, choose Mail > Preferences, then click Accounts.Select an account, then click the Remove button
.Note: If the account is used by other apps on your Mac, you’re asked to remove the account in Internet Accounts System Preferences. Click the button to open Internet Accounts, then deselect the Mail checkbox for the account. To stop using the account in all apps, make sure the account is selected, then click the Remove button
.
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The first time you open the Mail app on your iPhone, you may be asked to set up an email account—just follow the onscreen instructions.
To add additional email accounts, do the following:
Go to Settings
> Mail > Accounts > Add Account.Do one of the following:
Tap an email service—for example, iCloud or Microsoft Exchange—then enter your email account information.
Tap Other, tap Add Mail Account, then enter your email account information.
Have you noticed when you try to delete messages in Gmail on iOS you only get an archive option? Read on for how to delete Gmail on iPhone instead of archive in the Mail app.
The setting to change the default option of archiving Gmail emails with the Mail app on iPhone and iPad is quite buried in settings, but it’s quick to change once you know where to go.
Keep in mind, this tutorial is for those who use Gmail through Apple’s Mail app on iPhone and iPad.
Another option is using the Gmail app on iPhone/iPad. You can even set third-party email services like Gmail as your default (with iOS 14 and later).
- iOS: How to change default email and browser apps
If you use the Gmail iOS app, you can also change the default settings. Tap the three-line icon in the top left corner > swipe down and tap Settings > Mail swipe actions.
How to delete Gmail on iPhone instead of archive in the Mail app
- Open Settings
- Swipe down and tap Mail
- Tap Accounts, then your Gmail account
- Select Account
- Tap Advanced at the bottom
- Now below Move Discarded Messages Into: tap Deleted Mailbox
- Tap Account in the top left corner, then Done in the top right
Here’s how the process looks:
Now tap Advanced, under Move Discarded Messages Into: tap Deleted Mailbox.
For more help getting the most out of your Apple devices, check out our how-to guide as well as the following articles:
- How to type the Apple logo on Mac, iPhone, and iPad
- iPhone & iPad: How to clear cache, history, and cookies
- iPhone: How to improve Face ID with a mask, including new Apple Watch Unlock feature
- Best smart wallets for iPhone (or your pocket)
- Best USB-C and Thunderbolt displays for Mac
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About the Author
Michael Potuck
@michaelpotuck
Michael is an editor for 9to5Mac. Since joining in 2016 he has written more than 3,000 articles including breaking news, reviews, and detailed comparisons and tutorials.