Liquor license and excise certificate records:
RETENTION: PERMANENT
covering minority-, women-, or disadvantaged-owned (MWBE and DBE) businesses doing business with or in the jurisdiction of a local government
CO2 367; MU1 338; ED1 172; MI1 282 8
a: Summary record listing businesses, eligibility criteria and official government policy statement:
RETENTION: PERMANENT
b: Detailed application/questionnaire/response completed by business:
RETENTION: 5 years after date of most recent entry in record
NOTES: Appraise these records for historical significance prior to disposition. If the local government uses its own rather than statewide criteria for approving these businesses, then these records may document
minority-, women-, or disadvantaged-owned businesses operating in the community.
c: Directory of state-approved minority-, women-, and disadvantaged-owned businesses, maintained by State Department of Economic Development or New York State Unified Certification Program:
RETENTION: 0 after superseded
d: Other records, including job quotes, bid lists, referrals, credit and character references and affidavits, but not including summary record, detailed
application/questionnaire/response, eligibility criteria and official government policy statement, and state-supplied directory of businesses:
RETENTION: 6 years after contract expiration
relating to licensing and operation for non-profit organization conducting bingo or games of chance:
RETENTION: 1 year
filed with city or village receiving tax payment from utility:
RETENTION: 6 years
NOTES: Local governments may wish to consider long-term or permanent retention for chattel mortgage records since documentation often contains information about debtor-creditor relations and transactions, as well as prove useful for social history.
2020 (♦)CO2 169; MU1 330 9
a: Index volume or other master listing of chattel mortgages and/or conditional sales:
RETENTION: PERMANENT
b: Chattel mortgage or conditional sale contract and satisfaction:
RETENTION: 0
covering all records submitted to municipality as part of nuclear power, hydropower, cogeneration or other power facility licensing or relicensing process, including but not limited to maps and plans, construction specifications, reports and studies, copies of applications, copies of court transcripts and environmental data collected as part of application process
a: Copies held by municipality where facility (or proposed facility) is located:
RETENTION: PERMANENT
b: Copies held by other municipalities in the area, supplied by applicant for informational purposes:
RETENTION: 0 after no longer needed
(D.B.A.-Doing Business As) and related materials
a: Assumed business name certificate:
RETENTION: 6 years after discontinuance filed
b: Assumed business name certificate index:
RETENTION: PERMANENT
including nurses, midwives, doctors and other professionals:
RETENTION: PERMANENT
except bingo or games of chance, when operated by local government:
RETENTION: 3 years
NOTES: Records relating to licensing of bingo or games of chance by local governments are covered under the Games of Chance/Bingo/Lottery section.
12
Please Note
We are a service company that can help you file with the New York Department of State - Division of Corporations, State Records and Uniform Commercial Code. We are not associated with this nor any other government agency. We offer paid services and software to help you file. You are not required to purchase our service to file - you may file directly with this agency without using our service.
Contact Information
Physical
address:
99 Washington Avenue 6th floor
Albany, NY 12231
Mailing address:
99 Washington Avenue 6th floor
Albany, NY 12231
Phone: 518-473-2492
Fax: Information unit 518-473-1654 or Document review
Web: Home
Name search Forms File online
Email:
Corporate Filings
We track the following filings with the New York Department of State - Division of Corporations, State Records and Uniform Commercial Code in order to provide compliance services to our clients. We share this reference information with the general public as a courtesy. As a registered agent client, you get access to state templates pre-filled with our company information to help you save time looking up information.
Annual Report
Not required
Domestic and foreign New York nonprofits are not required to file an annual/biennial corporate report with the New York Department of State.
Application for Authority
Agency: | New York Department of State - Division of Corporations, State Records and Uniform Commercial Code |
Form: | Application for Authority |
Agency Fee: | $225 |
Law: | NY Bus Corp L § 1301 |
Certified Copy Requirement: | Certified copies not required. |
Certificate of Good Standing Requirement: | Certificate of existence dated within the last year or, if your state doesn't issue certificates, a certified copy of your articles of incorporation and amendments. |
Assumed Name
Form: | Certificate of Assumed Name |
Filing Method: | |
Agency Fee: | $25 for LLCs and limited partnerships. Corporation fees are $25 + $100 for each county within New York City and $25 for each county outside of New York City. |
Is registration mandatory?: | Filing an assumed name registration is required for any person or entity intending to conduct business under a fictitious name. |
County Level Filing: | Sole-proprietorships, general partnerships, and limited liability partnerships file at the county level. All other entities file with the department of state. |
Does registration prevent others from using the name I choose?: | Registration of an assumed name does not offer name protection. |
Notes: |
|
Biennial Statement
Agency: | New York Department of State - Division of Corporations, State Records and Uniform Commercial Code |
Form: | The form is mailed from the New York Department of State to your principal office or registered agent. |
Filing Method: | Mail or online. |
Agency Fee: | $9 |
Due: | Biennially by the end of the registration anniversary month. So if you incorporated or foreign-qualified on March 15, then your biennial report is due every two years by March 31. |
Law: | New York Code - Business Corporation § 408. |
Penalties: | No late fee. Your corporation loses 'good standing' and is publicly marked 'delinquent' in the Department of State records. Your business can be dissolved or revoked. |
Notes: |
|
Certificate of Status
Agency: | New York Department of State - Division of Corporations, State Records and Uniform Commercial Code |
Agency Fee: | $25 |
Notes: | File a written request for a certificate of status by fax or mail. The request must contain: a statement specifically requesting a certificate, the exact entity name, the ID number of the entity, a statement indicating a request for either normal or expedited processing, and a mailing address where the certificate will be sent. |
LLP Statement
Agency: | New York Department of State - Division of Corporations, State Records and Uniform Commercial Code |
Agency Fee: | $20 |
Due: | Every 5 years by the anniversary of initial registration. |
Law: | New York Code - PTR § 121-1500. |
Notes: | The LLP Statement form is automatically mailed to the address of the principal office of the RLLP or NYRFLLP. The LLP Statement is mailed two months prior to the due date. |
Related Government Agencies
Explore other New York government agencies we can help you stay compliant with:
- New York Attorney General - Charities Bureau
- New York Department of Financial Services
- New York Department of Health - Bureau of Narcotic Enforcement
- New York Department of Safety and Health - Asbestos Control Bureau
- New York Department of State - Division of Licensing Services
- New York State Department of Labor
- New York State Department of Labor - Division of Safety and Health
- New York State Department of Public Service
- New York State Department of Taxation and Finance
- New York State Education Department - Board of Regents
- New York State Education Department - Office of the Professions
- New York State Education Department - Office of the Professions - Interior Design Unit
- New York State Education Department - Office of the Professions - State Board for Architecture
- New York State Education Department - Office of the Professions - State Board for Engineering, Land Surveying, and Geology
- New York State Education Department - Office of the Professions - State Board for Landscape Architecture
- New York State Education Department - Office of the Professions - State Board for Public Accountancy
- New York State Education Department - Office of the Professions - State Board of Pharmacy
- New York State Gaming Commission
- New York State Workers' Compensation Board
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