Nys secretary of state division of corporations

Q: How do I find out who owns a corporation in New York?

You may search the New York Department of States Corporation and Business Entity Database to obtain information on corporations, limited liability companies, limited partnerships, and limited liability partnerships.

Liquor license and excise certificate records:

RETENTION: PERMANENT

Table of Contents Show

Contact Information
Corporate Filings
Annual Report
Application for Authority
Assumed Name
Biennial Statement
Certificate of Status
LLP Statement
Related Government Agencies
How do I find out who owns a corporation in New York?
How do I find a corporation in New York?
How do I find articles of Incorporation in NY?
Do I need to register my business in New York?

CO2 363 13 Minority-, and women-, or disadvantaged-owned business files,

covering minority-, women-, or disadvantaged-owned (MWBE and DBE) businesses doing business with or in the jurisdiction of a local government

2020 (♦)
CO2 367; MU1 338; ED1 172; MI1 282 8

a: Summary record listing businesses, eligibility criteria and official government policy statement:
RETENTION: PERMANENT

b: Detailed application/questionnaire/response completed by business:
RETENTION: 5 years after date of most recent entry in record
NOTES: Appraise these records for historical significance prior to disposition. If the local government uses its own rather than statewide criteria for approving these businesses, then these records may document minority-, women-, or disadvantaged-owned businesses operating in the community.

c: Directory of state-approved minority-, women-, and disadvantaged-owned businesses, maintained by State Department of Economic Development or New York State Unified Certification Program:
RETENTION: 0 after superseded

d: Other records, including job quotes, bid lists, referrals, credit and character references and affidavits, but not including summary record, detailed application/questionnaire/response, eligibility criteria and official government policy statement, and state-supplied directory of businesses:
RETENTION: 6 years after contract expiration

Copy of inspection and/or investigation report,

relating to licensing and operation for non-profit organization conducting bingo or games of chance:
RETENTION: 1 year

CO2 863 11 Public utility gross income tax return,

filed with city or village receiving tax payment from utility:
RETENTION: 6 years

MU1 327 10 Chattel mortgages and conditional sales

NOTES: Local governments may wish to consider long-term or permanent retention for chattel mortgage records since documentation often contains information about debtor-creditor relations and transactions, as well as prove useful for social history.

2020 (♦)
CO2 169; MU1 330 9

a: Index volume or other master listing of chattel mortgages and/or conditional sales:
RETENTION: PERMANENT

b: Chattel mortgage or conditional sale contract and satisfaction:
RETENTION: 0

Power generating facility licensing records,

covering all records submitted to municipality as part of nuclear power, hydropower, cogeneration or other power facility licensing or relicensing process, including but not limited to maps and plans, construction specifications, reports and studies, copies of applications, copies of court transcripts and environmental data collected as part of application process

MU1 738 14

a: Copies held by municipality where facility (or proposed facility) is located:
RETENTION: PERMANENT

b: Copies held by other municipalities in the area, supplied by applicant for informational purposes:
RETENTION: 0 after no longer needed

Assumed business name certificates

(D.B.A.-Doing Business As) and related materials

CO2 182; MU1 740 6

a: Assumed business name certificate:
RETENTION: 6 years after discontinuance filed

b: Assumed business name certificate index:
RETENTION: PERMANENT

including nurses, midwives, doctors and other professionals:
RETENTION: PERMANENT

CO2 189; MU1 741 7 Lottery, raffle, or other fund-raising game or event records,

except bingo or games of chance, when operated by local government:
RETENTION: 3 years
NOTES: Records relating to licensing of bingo or games of chance by local governments are covered under the Games of Chance/Bingo/Lottery section.

2020 (♦)
12

Please Note

We are a service company that can help you file with the New York Department of State - Division of Corporations, State Records and Uniform Commercial Code. We are not associated with this nor any other government agency. We offer paid services and software to help you file. You are not required to purchase our service to file - you may file directly with this agency without using our service.

Contact Information

Physical address:
99 Washington Avenue 6th floor
Albany, NY 12231

Mailing address:
99 Washington Avenue 6th floor
Albany, NY 12231

Phone: 518-473-2492
Fax: Information unit 518-473-1654 or Document review

Web: Home Name search Forms File online
Email:

Corporate Filings

We track the following filings with the New York Department of State - Division of Corporations, State Records and Uniform Commercial Code in order to provide compliance services to our clients. We share this reference information with the general public as a courtesy. As a registered agent client, you get access to state templates pre-filled with our company information to help you save time looking up information.

Annual Report

Not required

Domestic and foreign New York nonprofits are not required to file an annual/biennial corporate report with the New York Department of State.

Application for Authority

Agency:	New York Department of State - Division of Corporations, State Records and Uniform Commercial Code
Form:	Application for Authority
Agency Fee:	$225
Law:	NY Bus Corp L § 1301
Certified Copy Requirement:	Certified copies not required.
Certificate of Good Standing Requirement:	Certificate of existence dated within the last year or, if your state doesn't issue certificates, a certified copy of your articles of incorporation and amendments.

Assumed Name

Form:	Certificate of Assumed Name
Filing Method:	Mail
Agency Fee:	$25 for LLCs and limited partnerships. Corporation fees are $25 + $100 for each county within New York City and $25 for each county outside of New York City.
Is registration mandatory?:	Filing an assumed name registration is required for any person or entity intending to conduct business under a fictitious name.
County Level Filing:	Sole-proprietorships, general partnerships, and limited liability partnerships file at the county level. All other entities file with the department of state.
Does registration prevent others from using the name I choose?:	Registration of an assumed name does not offer name protection.
Notes:	Publication of registration is not required in New York.

Biennial Statement

Agency:	New York Department of State - Division of Corporations, State Records and Uniform Commercial Code
Form:	The form is mailed from the New York Department of State to your principal office or registered agent.
Filing Method:	Mail or online.
Agency Fee:	$9
Due:	Biennially by the end of the registration anniversary month. So if you incorporated or foreign-qualified on March 15, then your biennial report is due every two years by March 31.
Law:	New York Code - Business Corporation § 408.
Penalties:	No late fee. Your corporation loses 'good standing' and is publicly marked 'delinquent' in the Department of State records. Your business can be dissolved or revoked.
Notes:	An officer, member, or manager may file. Original signatures are not required.

Certificate of Status

Agency:	New York Department of State - Division of Corporations, State Records and Uniform Commercial Code
Agency Fee:	$25
Notes:	File a written request for a certificate of status by fax or mail. The request must contain: a statement specifically requesting a certificate, the exact entity name, the ID number of the entity, a statement indicating a request for either normal or expedited processing, and a mailing address where the certificate will be sent.

LLP Statement

Agency:	New York Department of State - Division of Corporations, State Records and Uniform Commercial Code
Agency Fee:	$20
Due:	Every 5 years by the anniversary of initial registration.
Law:	New York Code - PTR § 121-1500.
Notes:	The LLP Statement form is automatically mailed to the address of the principal office of the RLLP or NYRFLLP. The LLP Statement is mailed two months prior to the due date.

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How do I find out who owns a corporation in New York?

You may search the New York Department of State's Corporation and Business Entity Database to obtain information on corporations, limited liability companies, limited partnerships, and limited liability partnerships.

How do I find a corporation in New York?

You can find information on any corporation or business entity in New York or another state by performing a search on the Secretary of State website of the state or territory where that corporation is registered.

How do I find articles of Incorporation in NY?

Written Request. Copies of any documents filed with the Department of State's Division of Corporations may be obtained by submitting a written request to the New York State Department of State, Division of Corporations, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231.

Do I need to register my business in New York?

If you plan on conducting for-profit business through a sole proprietorship or general partnership under any name other than your own, you are required by law to file a Business Certificate (also called a Certificate of Assumed Name) in the office of the County Clerk in the county your business is located.