How to create email signature on mac

An email signature is text, like your contact information or a favorite quote, that’s automatically added at the end of Gmail messages as a footer.

Important: To learn how to recreate your Outlook signatures in Gmail, visit section 2.5 of the Learning Center.

Add or change a signature

You can put up to 10,000 characters in your signature.

1. Open Gmail.
2. In the top right, click Settings
   
   
   See all settings.
3. In the "Signature" section, add your signature text in the box. If you want, you can format your message by adding an image or changing the text style.
4. At the bottom of the page, click Save Changes.

Manage multiple signatures

You can use different signatures for your emails. For example, you can set a signature default for new emails you compose or reply to. You can also choose a different signature with each email you send.

Tip: If you want to change your signature while you write an email, at the bottom of the window, click Insert signature 

Edit signatures

1. Open Gmail.
2. At the top right, click Settings
   
   
   See all settings.
3. Under "General," scroll to "Signature" and click the signature you want to edit.
4. Use the text box to make your changes.
   • To change the signature name, click Edit 
     
     .
5. At the bottom, click Save Changes.

Tip: You can also choose a signature default for new emails and emails that you reply to.

1. Open Gmail.
2. At the top right, click Settings
   
   
   See all settings.
3. Under "General," scroll to "Signature."
4. Click the signature you want to remove.
5. Click Delete 
   
    
   
    Delete.
6. At the bottom, click Save Changes.

Add a signature if you're using the "Send mail as" feature

If you use the "Send mail as" feature to send from different addresses in your account, you can add a different signature for each address.

To select an address, use the drop-down menu above the signature text box on the Settings page.

If you don’t see the drop-down menu:

1. Open the Accounts and Import settings page.
2. Check that your addresses are listed in the "Send mail as" section.

Troubleshoot issues

If you have problems with images in a Gmail signature, learn how to troubleshoot issues with Gmail signatures. 

It’s important to include information that’s going to help you make a good impression in a professional context.  

Whatever the device, make sure you follow these simple words of advice to get a professional signature every time!

DO ✅

Include contact information 📞

What’s the sign of a successful and professional email signature? One that’s clear of course. The receiver should know who you are and where you work. Social media icons are important too.

Include high-quality visuals 📸

Help email recipients put a face to your name by including a well-lit, un-pixelated picture of yourself. Make sure you include your company logo and brand colours too.

Include a sign off  ✒️

Use phrases such as “Kind Regards,” “Many thanks,” and “Best” to end your email.  And be sure to delete the default “Sent from my iPhone/iPad/Apple Watch” message. 

Include Calls To Action (CTAs) ⏭️

Include a CTA with a link where the receiver can make an appointment or meeting, or a banner promoting your products and services. This will make it clear how the recipient can continue to engage with you and your company.

DON'T ❌

Overdo it with different fonts 🔡

Your signature should be easy to read, so don’t customise it with lots of different fonts. Again, keep it simple and consistent.

Overwhelm the receiver 🙉

CTAs are important, but only have one in your email signature. Having several will make next steps unclear. 

Don’t go overboard 👇

Your signature is a reflection of you and your business. So don’t make recipients cringe by including your favourite Harry Potter quote at the bottom of your email. 

It’s also best to steer clear of GIFs, as they may not load on the recipient’s email provider. Dodgy design may appear spammy, affecting your overall message. 

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